Transportation

Driver Certification

Only certified employees and students are permitted to drive College vehicles. If vehicles are rented for Kenyon business/travel, the driver must complete driver certification.

If an individual needs to be certified they must: 

  • Send a color photo or scan of the front of their driver's license to transportation@kenyon.edu. An updated license must be provided to transportation@kenyon.edu when a license expires for continued Kenyon authorized driver status.

  • If the individual is a student, they must provide their official MVR (driving record) from the state that holds their driver’s license and submit it to transportation@kenyon.edu at least two weeks before the student is to drive a College vehicle. An updated MVR is required for each academic year a student wishes to drive for college-approved travel.

  • Once the above steps are completed, an email will be sent with the link to the “standard” driver course. Once the course has been completed, the individual will send their certificate of completion to transportation@kenyon.edu. The coordinator will respond with approval to drive College vehicles that are 7-passenger (or less)

Only fleet vehicles are fully insured by the College in the event of accidents and the use of personal vehicles for College trips is strongly inadvisable. However, personal use of vehicles can be viewed as a "volunteer" status when the owner is reimbursed for mileage. This must be agreed upon with the volunteer owner and documented by email in advance of travel. Then, in the case of an accident, the owner's insurance is still primary (first layer of coverage), but the College's insurance will provide excess coverage when personal coverage is exhausted. 

Transportation Requests

The College offers the opportunity to reserve vehicles to access off-campus events/locations for approved student organization sponsored programs.

For in-state travel lasting less than a week:

  • To request a College-owned vehicle student organizations should complete the Fleet Vehicle Reservation Request Form. This form needs to be completed for each vehicle being requested. 

  • All requests must be submitted fourteen (14) days before the vehicle is needed and the organization must provide drivers who have completed the driver certification. A completed form does not mean the reservation will be accepted. The organization will receive a confirmation email if the vehicles have been reserved.

  • On the day of departure, the driver(s) must submit a completed Travel Roster/Waiver of Liability Form to Campus Safety and pick up keys, gas cards and mileage forms.

For out-of-state travel or travel lasting longer than a week:

  • Organizations must utilize rental vehicles, coordinated through the Office of Student Engagement.

  • To initiate the rental request process student organizations should complete the Fleet Vehicle Reservation Request Form.

  • All requests must be submitted fourteen (14) days before the vehicle is needed and the organization must provide drivers who have completed the Driver Certification.

  • On the day of departure, the driver(s) must submit a completed Travel Roster/Waiver of Liability Form to Campus Safety and pick up keys, gas cards, and mileage forms.

  • Students may be required to pick up or return the vehicles at the rental car facility.

***All travel forms for off-campus events must be submitted to Campus Safety before leaving campus.

To Request a College Driver

If you want to request a driver to pick up a performer, speaker, etc. from the airport email transportation@kenyon.edu. When reaching out, please ask for the Airport Shuttle Request Form. 

Student Use Policy

College vehicles can only be rented by College departments or campus organizations that are registered with the College. Student organizations may not transport guests in private cars driven by uncertified drivers because these drivers are not covered by the College's liability insurance.

The following vehicles are available at the listed rates:

  • 7-passenger vans: 33 cents per mile*

*Vehicle rates subject to change. Please contact the Office of Student Engagement for current rates.

Special Guidelines for Trips Over 400 Miles

  • No more than two vans may be used for a single-destination trip.

  • A minimum of one certified driver per 400 miles must be identified.

  • A maximum of 16 hours of continuous travel is allowable, after which a layover of at least 8 hours is required. Drivers must rest for at least 1 hour for every 4 consecutive hours of driving and may not drive for more than 8 hours per day.

  • Layovers are required in the event of adverse weather and unsafe road conditions. Renters will be issued a College credit card for such emergencies and any layover expenses will be funded by the College.

  • A faculty or staff sponsor must be identified. The sponsor will either join the trip or provide written acknowledgment of responsibility to serve as an emergency contact here on campus.

Overnight Stays Off Campus

Clery Act compliance requires the college to obtain information about student-included overnight trips that occur throughout the year.  use this form to communicate the details for any overnight trip with one or more students present. Note: Student organizations are responsible for providing the law enforcement agency's name that would respond to the address where they are staying. 

For any questions related to transportation, please email transportation@kenyon.edu or call 740-427-5227.