Plan Administrator: UMR
UMR administrates the Kenyon College Flexible Spending Benefits plan. To contact a member of the UMR Flex Team, phone toll free: 1-866-868-0145. Participation may begin on the date of your employment and is voluntary.
Even if you are covered by the medical plan, you probably have some health care costs you must pay out of pocket. You can redirect tax-free money into your account to reimburse yourself for eligible expenses. Because you never pay income or Social Security taxes on the money you set aside, you can receive quality health care and save money.
2024-25 Contribution Limits
- $3,200 health care
The smallest of the following dependent care:
- $5,000 if the employee is married and filing a joint return or if the employee is a single parent ($2,500 if the employee is married but filing separately);
- The employee's “earned income” for the year; or
- The spouse’s “earned income,” if the employee is married at the end of the taxable year.
If you do not make a written election to participate in the plan when you first become eligible, you cannot the plan year. However, you may join in any future plan year by completing an enrollment form during the annual enrollment period. The annual enrollment period is held May 1 to June 1 of each year. A new election form must be completed each year during the annual enrollment period to continue participation.
The plan year begins July 1 and ends June 30. Employees can choose to reduce their gross salaries by a specified amount. The dollars are placed in one or both of the accounts mentioned below. Allocating dollars to the spending accounts results in a lower tax base. Example: an employee, earning $25,000, allocates $2,000 to the Dependent Care Account and $1,000 to the Medical expense account. The employee pays federal and social security taxes on $22,000. Dollars withdrawn from the accounts are distributed on a basis.
Employees must use caution in allocating dollars to these accounts as all monies must be used by the end of the plan year.
Submission Deadlines
- Plan year: July 1 - June 30
- Grace period to incur additional charges: July 1 - Sept. 15 (75 days after plan year ends)
- Grace period to file for reimbursement: Sept. 15 - Dec. 15 (75 days after grace period ends)
- Filing deadline for the plan year: Dec. 15
If there are funds left in the accounts, under IRS regulations the employee forfeits the monies.
Reimbursement Resources
Eligible Health Care Expenses
The following is a partial list of the types of expenses which may be eligible for reimbursement, if not paid by insurance.
| Ambulance | Hearing Aids & Batteries | |
| Braces | Hospital Services | Psychotherapy |
| Birth Control Pills | Insulin | Reconstructive Surgery |
| Chiropractic Care | Laboratory Fees | Speech Therapy |
| Contact Lenses | Mentally retarded, home for Nursing Care | Sterilization |
| Copayments | Nursing Home | Transplants |
| Deductibles | Occupational Therapy | Wheelchair |
| Eye Exams | Oxygen Equipment | X-Ray |
| Eyeglasses | Physical Therapy |
Estimate your expenses
Medical
| Deductibles | ________ |
| Copayments | ________ |
| Surgical Expenses | ________ |
| Prescription Expenses | |
| Vision Exams, Glasses, Contacts | ________ |
| Dental | ________ |
| Orthodontia | ________ |
| Physical Exams | ________ |
| Other expenses | ________ |
| TOTAL | ________ |
Dependent Care
| Child Day Care | ______ |
| Pre-school | ______ |
| Summer Day Camp | ______ |
| Adult Day Care | ______ |
| Other Eligible Expenses | ______ |
| TOTAL | ______ |
Add your estimated expenses, and divide by the number of paydays during the plan year to calculate a possible contribution.
(salary=12 pays, hourly=26 pays)